Position title: Secretary
Position type: Volunteer
Number of positions available: 1
Term limit: 2-year term and may be re-elected for 2 consecutive terms. Terms shall start in January and end in December.
Eligibility: Candidate is actively a part of the Hepatitis B network and can serve as a liaison for the Task Force.
Time commitment: up to 2 – 3 hours each month; this includes: one Executive team meeting among the Co-Chairs, Secretary, Treasurer, and Administrator to plan for the monthly call agenda and proposed projects; and one general call with all task force members. Note that there are no general call meetings in May, July, or August. There is usually one annual in-person meeting; location TBD.
Position description: The Secretary provides guidance for the National Task Force on Hepatitis B Focus on Asian and Pacific Islander Americans, a volunteer-based national coalition. The Secretary may advise on special projects and assist the Task Force and its members on collaboration efforts with other Hepatitis B networks and partners. The Secretary receives direct support from the Administrator to coordinate communication and execute projects.
In addition, The secretary shall be responsible for overseeing the record keeping of Executive Board actions, including overseeing the recording of meeting notes at all meetings, sending out meeting announcements, distributing copies of meeting notes and the agenda to each member, and assuring that coalition records are maintained. These duties may also be fulfilled by an appointed member, such as the Administrator for the Task Force. The secretary shall also assist the Co-Chairs with expanding networks, community outreach, and advocacy activities.
Note: The Administrator is responsible for preparing and submitting grant proposals each year to secure project funding, including any necessary mini-grants or shared resources for Task Force members. The Administrator is responsible for assisting the Executive Team with overall management of activities and record keeping for the Task Force.